How to Send Emails Using Google Apps Script

This knowledge base article will guide you through the steps to efficiently set up and utilize Google Apps Script for sending emails. Sending emails programmatically can streamline communication workflows in various applications, from business notifications to personal project updates.
Google Apps Script offers a powerful platform to automate this procedure directly within Google Workspace (formerly G Suite) applications like Google Sheets, Google Docs, and Gmail.

Let us follow the steps-

Setting up Google Apps Script –

1. Access Google Apps Script- Direct to script.google.com and sign in with your Google account.
2. Create a New Project-  Click on “Start Scripting” to create a new Apps Script project. 
   
3. Name Your Project- Name your project, such as “Email Automation.”
4. Open the Script Editor- This is where you will write and manage your Apps Script code.

Writing the Email Sending Function-

1. Describe the Function- Start by defining a function that will send the email. For example:
   function sendEmail() {
   // Code to send email will go here
   }
2. Configure Email Parameters-
   1. Recipient- Define who will receive the email. This can be a static email address or fetched enthusiastically from a spreadsheet or another source.
   2. Subject- Specify the subject line of the email.
   3. Body- Write the content of the email, with text, HTML, or a combination.
   4. Attachments (Optional)- Include attachments if required.

      Example code snippet to send a basic email-

      function sendEmail() {
      var recipient = “[email protected]”;
      var subject = “Hello from Google Apps Script!”;   
      var body = “This is a test email sent using Google Apps Script.”;
      GmailApp.sendEmail(recipient, subject, body);
      }

Improving Email Functionality-

1. Personalisation- Use variables and dynamic content to personalize emails based on recipient data.
2. Error Handling- Apply error-handling techniques to manage scenarios like inacceptable email addresses or network issues.
3. Advanced Features- Discover extra features such as sending emails on a schedule using triggers, joining inline images, or relating with Google Sheets data.

Testing and Execution –

1. Run the Function- Tab on the play button in the Script Editor to run your ‘sendEmail’ function.
2. Authorize Script- If prompted, approve the script to access your Gmail account (required for sending emails).
3. Monitor Execution- Check the execution logs for any mistakes or warnings.

This way, you can Send Emails Using Google Apps Script. Hope you liked our article. However, if you encounter any issues, feel free to contact our support staff.